Executive Calendar Management
Keeping meetings, priorities and deadlines organized so nothing important slips through the cracks.
Executive Virtual Assistant
Helping CEOs, founders, coaches, consultants & startups stay organized, productive, and focused on what matters most.
I help busy leaders create calm behind the scenes by managing calendars, inboxes, projects, travel, documentation, and day-to-day operations. My goal is simple: to give you back time, reduce overwhelm, and create reliable systems that keep your business moving forward.
Calendar · Inbox · Projects · Travel · Operations
About
Hi, I'm Tabitha.
I love the behind-the-scenes side of a business — the part where a well-organized calendar, a tidy inbox and a clear next step quietly make someone's whole week easier.
I work with CEOs, founders, coaches and consultants who are stretched thin and need a dependable pair of hands. My job is to bring structure to the day, protect your focus and stay one step ahead so you're never the person chasing details.
I'm detail-oriented, calm under pressure and genuinely invested in the people I support. I build simple systems, communicate clearly, and treat your business like it's my own — with discretion, consistency and care.
Services
Executive support, thoughtfully delivered.
Each service is designed to hand you back time, headspace and a clear view of what actually needs your attention.
Inbox Management
An organized inbox that keeps communication clear, timely and easy to manage — no more inbox anxiety.
Meeting Coordination
Handling the scheduling back-and-forth across teams and time zones so your day flows without friction.
Agendas & Meeting Minutes
Clear agendas beforehand, concise minutes afterwards, and action items that actually get followed up.
Travel Planning & Coordination
Complete travel briefs — flights, hotels, ground transport, itineraries — packaged into one document you can open on your phone.
CRM & Client Management
Organized client records and consistent follow-ups so relationships never fall through the cracks.
Project Coordination
Workflows, owners and deadlines kept moving quietly in the background so projects reach the finish line.
Document & File Organization
Logical folder systems and clear naming so the right document is always one search away — even months later.
Research & Data Entry
Focused research and clean spreadsheets that give you decision-ready information, not a pile of raw links.
AI-Enhanced Productivity
Using AI thoughtfully to speed up drafting, research and repetitive work — so more of your day goes to the work only you can do.
Tools
Comfortable in the tools your business already runs on.
Google Calendar
Google Docs
Google Sheets
Google Drive
Gmail
Google Meet
Notion
Trello
Asana
Microsoft Office
ChatGPT
Gemini
Perplexity
Selected Work
A closer look at how I support executives.
Real examples of the systems, documents and workflows I build for the leaders I work with — grouped by the kind of work they solve.
Executive Operations
Managing calendars, inboxes, meetings, travel coordination and CRM workflows that keep daily operations organized and running smoothly.
Google Calendar
Project 01
Executive Calendar Management
A daily calendar built around what actually matters — leadership meetings, deep work and a client strategy call blocked in first, with buffers and short planning slots protecting the edges. Color-coding lets you scan the day in seconds and know exactly where your attention belongs.
Google Calendar
Gmail
Project 02
Inbox Zero & Email Management
Gmail set up the way a busy leader actually needs it — a clean primary view and clear labels for CEO, Clients, Follow Up, Meetings and Waiting for Response. The inbox stops feeling like a to-do list and starts working as a real communication tool.
Gmail
Google Sheets
Project 03
CRM & Client Tracking
A simple, dependable client tracker in Google Sheets — name, company, status, last touch and next follow-up. Nothing fancy, just a working system that makes sure no client, proposal or conversation quietly falls off the radar.
Google Sheets
Project & Workspace Management
Structured workflows, task tracking and organized workspaces that keep projects moving quietly in the background and priorities easy to see.
Asana · Trello
Project 04
Executive Operations Hub — Asana & Trello
The same operations hub set up in both Asana and Trello, so you can work in whichever tool your team already uses. Tasks are grouped by stage — Incoming, High Priority, In Progress, Awaiting Approval, Scheduled, Completed — with owners and dates so nothing stalls.
AsanaTrello
Notion
Project 05
Notion Executive Workspace
One calm home base in Notion — today's schedule, priority emails, tasks and travel all in a single view. Instead of jumping between five tools each morning, you open one page and know exactly where the day stands.
Notion
Organization & Document Management
Organized documentation, meeting agendas, travel plans and file systems that improve efficiency and make information easy to find months later.
Google Drive
Project 06
Google Drive Organization
A clean Executive Office structure in Google Drive — Client Management, Project Management, Finance & Administration, Reports & Dashboards, SOPs & Templates, Travel Management and Archive. Every file has a home, and the right document is always one click away.
Google Drive
Google Docs
Project 07
Meeting Agendas & Minutes
A leadership team weekly meeting agenda prepared in Google Docs — objectives, timed topics, named leads and documents to review. Everyone walks in knowing exactly what will be covered, and follow-up notes go out the same day.
Google Docs
Google Docs
Project 08
Executive Travel Briefs
A complete travel brief prepared before the trip — objectives, readiness checklist, key contacts, flights, hotel and a day-by-day executive schedule. One document, opened on the phone, that answers every question in advance.
Google Docs
Research & Data Management
Accurate research, well-structured spreadsheets and clearly organized information that support faster, more confident decisions.
Google Sheets
Project 09
Market Research & Data Entry
Structured research on Nairobi-based digital agencies captured in a clean spreadsheet — company, contact, notes and a color-coded status column for Reviewed, Contacted and Pending. The result is decision-ready information, not a pile of raw links.
Google Sheets
Why Work With Me
What it feels like to have executive support you can trust.
Beyond the tasks and tools, this is what clients can actually expect when we work together.
Clear Communication
You always know what's happening — no chasing, no guesswork.
Strong Organization
Simple systems that keep your day, your inbox and your team in order.
Attention to Detail
The small things get caught early, so they never become big things.
Dependability
When I say it will be done, it's done — on time, without reminders.
Proactive Support
Anticipating what's next instead of waiting to be asked.
Confidentiality
Your business, contacts and documents are handled with quiet discretion.
Efficient Systems
Repetitive tasks turned into smooth workflows that save hours each week.
Professionalism
A calm, considered tone in every email, document and interaction.
Adaptability
Comfortable shifting priorities as your business and week evolve.
AI-Enhanced Productivity
Blending AI tools with judgement so you get speed without losing quality.
Let's Work Together
Let's Work Together
Running a business comes with enough to think about. Having reliable executive support means you can spend less time managing daily operations and more time focusing on your clients, your team, and your growth.
If you're looking for someone who is organized, dependable, proactive and genuinely invested in helping your business run smoothly, I'd love the opportunity to work with you.